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Microsoft Copilot is a powerful AI-powered tool that has the potential to revolutionize the way you work with Microsoft 365 apps like Word, Excel, PowerPoint, Outlook, Teams, and more. In this comprehensive guide, we will explore everything you need to know about Microsoft Copilot, how to download and use it, and the benefits it brings to your productivity and creativity.
With the rapid advancements in artificial intelligence, it is becoming increasingly challenging to stay up-to-date with the latest tools and their applications. Microsoft Copilot is one such tool that promises to simplify your work in Microsoft 365 apps, making it easier to complete your assignments efficiently. This guide aims to provide a comprehensive understanding of Microsoft 365 Copilot, ensuring you can make the most of this powerful AI assistant.
Here you will find a list of AI Tools that can help you get the Microsoft 365 experience.
What is Microsoft Copilot?
Microsoft Copilot is an AI-powered digital assistant designed for Microsoft 365 apps such as Word, Excel, PowerPoint, Outlook, Microsoft Teams, and others. It is built on the ChatGPT version 4 and Microsoft Graphs, enabling users to interact with their systems using everyday language, thereby streamlining their workflow.
The tool combines the power of large language models (LLMs) with business data and the Microsoft 365 apps to help users unleash creativity, boost productivity, and advance their skills. It is more than just the integration of ChatGPT into Microsoft 365 apps; it uses the “Copilot system,” which combines Microsoft 365 apps with Microsoft Graph data and ChatGPT version 4 technology.
When a user types a query into the chatbot’s input field in Word, the data is sent to the Microsoft Graph for analysis and interpretation before being forwarded to the ChatGPT language model. The data is then sent back to the Microsoft Graph for additional validation, security, and compliance checks before the answer is displayed to the user in the app.
How to download Microsoft Copilot
While Microsoft Copilot is already integrated into Microsoft 365 apps, you can also download the Copilot extension for Visual Studio Code from the official website. This extension is particularly useful for developers and coders who want to leverage the power of Copilot in their programming tasks.
It’s important to note that there is another app called Copilot for Windows, which is available on the Microsoft Apps store. This app is designed to mobilize sales forces, tell stories, and interact with customers and is different from the AI-powered Copilot tool we’re discussing here.
How to use Microsoft Copilot
To use Microsoft 365 Copilot, you can simply turn it on within any of the integrated Microsoft 365 apps, such as Word, Excel, PowerPoint, Outlook, Teams, and more. Look for the Copilot icon in the app’s ribbon menu and select it to activate the tool.
Once activated, Copilot will work alongside you to unleash your creativity, unlock your productivity, and uplevel your skills. For example, in Word, Copilot can jump-start the creative process by providing a first draft to edit and iterate on, saving you valuable time in writing, sourcing, and editing.
It’s important to note that while Copilot can be a useful tool to help you work more efficiently, it’s not always right. Therefore, it’s important to use your own judgment and expertise when making decisions based on Copilot’s suggestions.
In Word
Microsoft Copilot excels in helping you draft, revise, summarize, and generate documents in Word. To activate Copilot in Word, click the “Copilot” icon in the toolbar. Once turned on, Copilot can assist you in creating and editing documents.
For example, if you provide Copilot with a topic, it can quickly generate a first draft for you, pulling relevant information from the internet and/or a reference text. The tool can also improve existing documents by adding new content, summarizing information, or rewriting texts to enhance clarity and readability.
Furthermore, Copilot can offer helpful suggestions to help you improve your writing, enhancing your arguments or eliminating inconsistencies in sentence structure.
In Excel
Excel’s Copilot can help you gain new insights, detect patterns, or create visually appealing data visualizations within minutes. To use Copilot in Excel, simply click the Copilot icon.
New users of Microsoft 365 no longer need to master complicated formulas for each column and row to obtain clear and concise statistical data. With the latest version of Microsoft 365, you can ask Excel’s built-in Copilot feature to handle the heavy lifting for you.
In PowerPoint
PowerPoint’s Copilot feature can transform ideas into polished presentations using natural language instructions. Simply click the Copilot icon to unleash your creativity.
For instance, users can request Copilot to create a sample PowerPoint presentation using textual information and stock images stored on their computer. Microsoft claims it can generate basic presentation decks with speaker notes and citations. With the click of a button, it can even summarize lengthy presentations, allowing you to request a 10-slide presentation to be condensed into a 5-slide presentation, for example.
In Outlook
Outlook’s Copilot can help you organize and consolidate your inbox, allowing you to spend more time communicating with people. Just “start catchup” to use the Copilot feature in Outlook.
With ChatGPT integration, you can access the Copilot tab directly from your inbox, allowing you to quickly find essential information within a lengthy email exchange. You can ask Copilot to summarize the conversation in a paragraph, for instance.
Moreover, if you’ve been away for some time and haven’t checked your inbox, don’t worry. You can request Copilot to provide a condensed overview of all your unread emails.
In Teams
Copilot in Teams can enhance the efficiency of meetings with real-time summaries and action items displayed within the context of the conversation. When integrated with ChatGPT 4.0, Microsoft Teams becomes a powerful tool for documenting meeting notes. If a team member forgets to take notes, they can ask Copilot for a summary of the meeting, which includes a list of key decisions made and tasks assigned to each team member.
According to Microsoft, users can also ask Copilot to identify the pros and cons of their meetings. As a result, the following meeting’s conversation will be more productive, preventing unnecessary topics from being brought up again.
In Power Platform
Copilot in Power Platform can assist developers of varying skill levels in quickly prototyping and iterating on their low-code applications with the addition of two new features to Power Apps and Power Virtual Agents.
Anyone can automate repetitive tasks, build chatbots, and turn an app idea into a viable product in minutes with the help of Copilot in Power Platform.
In Business Chat
Business Chat, which combines documents, presentations, emails, calendars, notes, and contacts, allows users to more easily summarize conversations, compose emails, find important dates, and even draft plans based on other project files.
With ChatGPT 4.0 Copilot integration, Microsoft aims to modernize the Business Chats app. Businesses can use this app to communicate with customers and provide easy status updates with visual graphs and statistics.
Copilot will consolidate information from various sources and formats, including documents, presentations, emails, calendars, notes, and contacts, using the in-house Microsoft Graph.
Benefits of using Microsoft 365 Copilot
There are several benefits to using Microsoft 365 Copilot, including:
- Unleashing creativity: Copilot can help unleash your creativity by providing you with a first draft to edit and iterate on, saving you time and effort. This can be particularly useful for writers, marketers, and creatives who need to generate content quickly.
- Unlocking productivity: Copilot can help unlock your productivity by providing accurate, relevant, and contextual responses based on your data in the Microsoft Graph. This can help you work more efficiently and effectively, especially when dealing with complex tasks.
- Upleveling skills: Copilot can help uplevel your skills by providing personalized and relevant assistance based on your organizational data and context from the Microsoft Graph. This can help you learn new skills and improve your performance in your job.
- Integrated into Microsoft 365: Copilot is integrated into Microsoft 365 and automatically inherits your company’s valuable security, compliance, and privacy policies and processes. This means you can use Copilot without worrying about security issues or compromising your company’s data.
- Cost-effective: The cost of Microsoft 365 Copilot may vary depending on the number of users and the size of your business, but some Microsoft 365 subscription plans include the service at no extra cost. This makes it a cost-effective solution for businesses of all sizes.
Microsoft 365 Copilot availability
Microsoft 365 Copilot is currently being tested with selected business clients. Keep an eye on this section for updates on its availability.
Microsoft 365 Copilot pricing
Microsoft Corporation has not yet announced the precise cost of its Copilot services; nevertheless, the cost will vary depending on the plan you select.
The cost of Microsoft 365 Copilot might go up or down based on factors like the number of users and the size of your business. Some Microsoft 365 subscription plans include the service at no extra cost, while others do so for an additional fee.
Security and compliance
Microsoft Copilot follows strict security, compliance, and privacy policies, ensuring that your company’s data remains protected. The tool inherits your company’s valuable security, compliance, and privacy policies and processes, enabling you to use it without worrying about security issues or compromising your company’s data.
Conclusion
In conclusion, Microsoft Copilot is a game-changing tool that has already helped millions of people enhance their productivity and creativity. Whether you’re a writer, a marketer, or an analyst, Copilot can help you get the job done faster and more efficiently. Don’t wait any longer – start using Microsoft Copilot today and unlock your full potential!
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